Advisory Council Guidelines

Advisory Council Guidelines

Size, Purpose, Roles, Expectations, Communications, & Committees

(As of 10/23/2020)

Download the Advisory Council Guidelines (PDF)

A. Composition of the Advisory Council

a. The Board of Directors has set the size of the Advisory Council at no less than nine (9) and no more than twelve (12) positions.
b. AC membership will be intentionally diverse (i.e., race, ethnicity, gender, gender identity, etc.)
c. AC members must be current NACRJ members in “Good Standing” to serve on the Advisory Council.

B. Appointment and Terms of Services for Advisory Council Members

a. Candidates for AC membership may be nominated by members or self-nominated to Executive Committee upon a call for nominations. The Executive Committee would recommend candidates to the Board of Directors for approval.
b. Appointed members of the Advisory Council serve at the pleasure of the Executive Committee and Board of Directors. Standard terms would be two years. They may be reappointed for subsequent terms at the discretion of the EC with approval by the Board of Directors.
c. The Executive Committee may recommend new members of the AC be appointed periodically.
d. AC membership is a voluntary service commitment to join and the leadership team of the NACRJ.

C. Purpose, Role, and Limits

a. Purpose - The AC serves as an internal "think tank" within NACRJ in support of the Executive Committee (EC) and the Board of Directors. There are three primary advisory functions:

i. Providing review, recommendations and advice on projects initiated by the EC (or at the request of the Board of Directors) such as the Implementation and Management Guidelines for the Policy on Restorative Practices in K-12 schools.
ii. Developing new concepts and ideas for consideration by the EC and if approved by the EC submission to the Board of Directors.
iii. Design/redesign and assess/analyze of a membership survey conducted in the off years between conferences. The AC will aggregate and summarize data collected from the membership survey for the the EC and Board.

b. Role - The AC is subordinate to the EC which is subordinate to the Board. The AC's role is purely advisory. It has no administrative or legal responsibility for the management of the organization. The administrative and legal responsibility for the NACRJ resides with the Executive Committee and Board of Directors.
c. Limits - The AC may provide advice and recommendations to the AC and Board of Directors. However, it cannot on its own authority direct, obligate or establish policy for the association. The AC and its members cannot make legal commitments on behalf of the organization. The Executive Committee and the Board of Directors hold the legal authority to make such commitments and policy statements for NACRJ.

D. Normative Expectations of AC Members

a. Duties and Responsibilities

i. Holding a position on the NACRJ Advisory Council is NOT an honorary position. It is a “roll up your sleeves” service position.
ii. Attend no less than 75% of scheduled AC teleconference meetings each year. This requires making it a priority and rearranging other things to accommodate attendance at AC meetings.
iii. Willing and active participation on standing and ad hoc subcommittees established by the AC.
iv. Contribute knowledge, skills, and abilities in professional and constructive ways to:

1. Projects assigned to the AC by the EC or Board for review, advice or initial development; or,
2. Projects initiated by the AC for development as ideas and concepts to be forwarded to the EC for their consideration.

b. Normative Standards of Conduct

i. Adherence to professional standards of conduct, communication, and discourse.
ii. Working with others in ways that are consistent with the underlying values, principles and norms of relational justice (i.e., restorative and community justice).
iii. The AC Chair/Co-Chairs will collectively counsel any AC member whose attitude, demeanor or behavior is viewed as inconsistent with professional standards of conduct, communication, and discourse; or, inconsistent with underlying values, principles, and norms of relational justice. Each counseling will be noted with an internal memorandum for the record prepared by the AC Co-Chairs.
iv. Upon third incident, in which an AC member has demonstrated an inability or unwillingness to work with others in professional, constructive, respectful, collegial, and collaborative ways the AC Co-Chairs may issue a written warning to the member. They may indicate that any subsequent conduct might lead to a recommendation to the Executive Committee that the offending member be removed.
v. If the pattern of conduct is sufficiently egregious or if it continues the AC Co-Chairs may recommend removal from the AC provided there is majority support by AC members. Removal requires approval by the Executive Committee the warning may be issued to offending AC member notifying them that a subsequent incident could lead to their removal from the AC.

E. Guidelines for Communications

a. Informal communications may occur at any time between members of the AC, EC and Board of Directors.
b. Formal communications conveying written recommendations and action items (usually electronic documents) between the AC, EC and Board of Directors are bi-directional but follow a structured process:

i. From/To

        • Committees
        • Committee Chair
        • Full AC
        • Co-Chairs of the Advisory Committee
        • Executive Director (Executive Committee) or President
        • Full Executive Committee
        • Board of Directors

c. Written communications (usually in electronic form) are required when formal documented decisions are needed. Certainly, this would include any issue that flows all the way up or down the communication channel.
d. Informal communication (oral or informal email) is sufficient for seeking general guidance or information from one level to the next (up or down the communication channel).

F. Guidelines for Standing and Ad Hoc Committee

a. General comments:

i. The AC will have the following Standing Committees:

1. Assessment
2. Policy Crafting/Review

ii. The AC may form Ad Hoc Committees as needed to address that don’t fit under one of the standing committees.
iii. The AC may invite non-AC members with particular expertise to participate temporarily on a committee for a specific project.
iv. An AC member must serve as the Chair of any committee established by the AC.
v. At least two other AC members will serve on each committee.
vi. Non-AC members who have been invited to participate temporarily on a committee because of their expertise should not exceed the number AC members on the committee.

b. Standing Committees

i. Assessment – design and analysis of biannual membership surveys and post conference surveys or intermediate surveys as needed.
ii. Policy Crafting/Review

1. Assigned by EC or Board
2. Initiated by AC for EC and Board Review and Approval

a. Policy Statements

--Drafting statements prepared for review and approval by the EC and Board of Directors

b. Implementation & Management Guidelines

--Drafting guidelines for Board approved policy statements.

c. Temporary Ad Hoc Committees

i. Project specific Ad Hoc committees may be formed by the AC.
ii. Committees must be chaired by an AC member.
iii. Other NACRJ members who are not AC members may be invited to participate on a project specific basis.
iv. The number of temporary non-AC members may not exceed the number of AC members.